By building a digital skill matrix, we can save resources and work with real-time information. Creating and maintaining the matrix becomes simple, and the risk of error in data handling is minimized. The digital matrix also enables further automation, such as automatic approval of machine startups or employee shift entries.
Skill Matrix on the wall of the Shop Floor
On the message boards of production sites and factories , it is common to place a skill matrix showing employee qualifications. These charts are usually edited in Excel files, where someone manually enters the underlying data into the table cells. This process requires collecting information about employee training and qualifications and copying or entering it into the appropriate cells. It is time-consuming and there’s high risk of errors during data entry.
Qualification / Competence
When assessing whether an employee is eligible for a specific job role, we need to examine their qualifications and acquired competences. A major advantage of digitalization is that all this information can be stored in the same software or database, making it immediately available when scheduling shifts. A highly useful feature is when the system automatically logs qualifications obtained through company-organized training onto the employee’s profile, eliminating the need for manual data entry.
Acknowledgment of instructions
Knowing instructions and visual aids is essential for safe and efficient production. If the documents related to job execution are part of the software that builds the skill matrix, their knowledge can also be built in the matrix. By using a digital system, it’s even possible to require online tests as proof of having aware of the documentation—ensuring employees have acquired the necessary knowledge.
Training Matrix / Operational Competence
Besides qualifications and documents, the third important factor in assessing employee readiness is their practical knowledge of performing specific tasks, operating machines, or conducting inspections. Typically, the following levels are defined:
- In training
- Can work under supervision
- Can work independently
- Can train others
It’s helpful to use a system that can also display this third aspect within the matrix. This way, we gain a complete picture of whether an employee is truly capable of carrying out the assigned task. In the example below, only those who have all required qualifications and competences, have reviewed all relevant documents, and reached the independent work level in training, can receive a green certification.
Industrial Solutions Where the Digital Skill Matrix Is Part of Everyday Operations
- A large screen on the shop floor displays the skill matrix in real time.
- The employee places their ID card on a reader at the machine. The touchscreen shows a list of documents they haven’t reviewed yet. Clicking on a document opens its content, and after passing an e-exam, the work can begin.
- The employee scans their card at the station. The machine only starts if the employee has a green status according to the skill matrix.
How would you use the digital skill matrix in your factory?
Do you have further ideas on how to make qualification tracking and production authorization more efficient?
